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During the Meeting

Webex Main Icons

Webex Main Icons

You can find a set of icons on the bottom bar (screenshot, from left to right):

  • Mute (Microphone): Mute and unmute your microphone.
    You can mute yourself by clicking the mute button (see screenshot). If the button turns red, you are muted. If you want to speak, select unmute. Once unmuted, the button will turn green.

  • Start Video (Video): Turn your video on or off. The symbol will appear red if your video is off.

  • Share (Share screen or content): Click here to choose any application you have open and share your screen (find a detailed tutorial on screen sharing here). Please note: The "Share" button will only appear if the meeting settings allow you to share content.

  • Record (only available with sepcial meeting settings or for the meeting host): Start/stop recording a Webex session.

  • Quick reactions: Allows you to send an animated reaction (smile, applause, thumbs up...). Everyone in the meeting will be able to see your reaction.

  • Further options: Raise hand, share content or, for example, personal meeting settings.

  • Leave: Exit/end the meeting

  • Participants / Raise Hand: Open the participant list.
    While in a meeting, select the participants panel from the main icon bar to find out who has joined the meeting or open the participant list and click on your name/meeting avatar to see the "raise hand" option. Hover over your name in the participants list and click the hand icon to raise your hand. To lower your hand, click Lower hand next to your name in the participant list.

  • Chat: Open the chat window
    You can talk to other participants or ask questions during the meeting by using the chat box. Type your message in the box and confirm to send it to everyone. In order to write a private message to another participant, select them as receiver under "Send to".

To ensure an effective and enjoyable meeting for all participants, please take note of these guidelines:

  • To prevent feedback or background noise, please mute yourself if you are not speaking.
  • Follow the moderator's or host's communication guidelines, e.g. raising hand, using the chat, etc.
  • Be aware of your surroundings:
    Find a location where there is a minimum amount of background noise.
    Find a location with minimum visual distractions in the background.

Participate in a Breakout Session

  1. To see the breakout sessions, click on Participants (Teilnehmer) in the bottom right corner.
  2. Click on Show All Breakout Sessions (Alle Sitzungen anzeigen) in the upper left corner. This will open a pop-up window that displays all the Breakout Sessions you can join.

  3. To join a breakout session, click the Join (Beitreten) button.
  4. The number of participants in each Breakout Session is indicated next to each individual session. You may choose which session to join accordingly.

  5. To switch to another Breakout Session, simply click on "Show all Breakout Sessions" again and join a different session.
  6. During the Breakout Session, you can use the chat function to communicate with fellow participants, or talk to them directly.
  7. To leave a Breakout Session, click on the red button in the taskbar below and select Leave Session (Sitzung verlassen). This will allow you to return to the main meeting.

  8. To leave the Webex Call entirely, click the red button in the taskbar below and select Leave Meeting (Meeting verlassen).